1. Let Google help to write your emails faster
If you often feel stuck while writing an email or you’d like to save some time, this feature is perfect for you. Google’s Smart Compose
feature has proved itself to be one of the most useful features of all time, as it completes the sentences for you while you type, without being annoying.
To enable this feature on your desktop, click the Settings cog and scroll down to “Smart compose” below the “General” tab.
This feature isn't available on the iPhone yet unlike the Android phones. On your Android phone, choose Settings, select the account you want and scroll down to "Smart Compose" and turn the writing suggestions on.
2. Unsend messages
We’ve all been in a situation when we regretted the sent email right after tapping on the send button. It may be sending the email without attaching a file or even worse sending it to the wrong person. Most people don’t know this, but Google gives you a short period of time to unsend
After tapping on the “Send” button, you’ll see a small pop-up that lets you know the message has been sent. There’s also another button next to the message that says, “Undo.” This button allows you to unsend your email whether you’re using the desktop version of Gmail or the mobile app.
However, keep in mind that Google only gives you a few seconds to unsend a message, so be sure to do so quickly. You can also choose how long you want the cancellation process to be from 5 to 30 seconds long.
Most users don’t know that Gmail has an offline mode which can be very useful in case you don’t have a reliable internet connection. When enabling the offline mode, the user can choose to sync a certain number of days-worth of emails to their account and access them without having an internet connection.
Also, note that if you’re using Google’s G Suite for enterprise customers, your administrator has to provide offline access to you. To enable offline mode for Gmail follow these steps: click the gear icon in the upper-right corner and tap on “Settings.” Then go to the “Offline” tab to get started.
4. Set a passcode or an expiration date for confidential emails
If you’re sharing sensitive information through email, and are always worried about its privacy, using Gmail’s private mode may be a good idea. This feature lets users set an expiration date and passcode for the emails you want to keep private. This mode prevents recipients from forwarding, downloading, or printing the email’s content.
To use confidential mode
on the desktop version, compose an email and tap on the icon that looks like a lock that has a clock in front of it. Afterward, you will see a prompt appear that will let you choose an expiration date for the particular message and allow you to decide whether you want the recipient to receive a text or a passcode.
If you’re using the mobile app either on iPhone or Android, press the three dots in the upper-right corner of your mobile’s screen and select “Confidential mode.”